Operations & Bookkeeping Coordinator 

Join the Team at Missoula Interfaith Collaborative (MIC) Are you a detail-oriented professional who loves a collaborative, “all-hands-on-deck” environment? MIC is looking for an Operations & Bookkeeping Coordinator to be part of the administrative and financial hub of our office. Reporting directly to the Business Manager, you will ensure the smooth flow of our daily operations—from field service scheduling in Housecall Pro and staff meeting logistics to accurate payroll and transaction entry in QuickBooks. This essential work directly supports the success of our programs like Family Promise, Missoula Works, and the Housing Advocate Network. If you are passionate about community organizing and want to help our team stay organized and mission-focused, we’d love to hear from you! 

About Missoula Interfaith Collaborative (MIC) Founded in 2011, MIC is a diverse alliance of 25+ faith institutions and community organizations who come together to pool resources and build collective power to address the most pressing needs of the community. Using broad based community organizing methods, we challenge the community to tackle issues, train leaders from everyday citizens, and work collectively to improve the world we live in. In addition to our community organizing efforts, MIC operates three programs: Family Promise, which helps operate the Family Housing Center, an emergency shelter for up to 31 qualifying families; The Housing Advocate Network, a coalition of volunteers who walk alongside and support people experiencing homelessness in their housing search; and Missoula Works, our communities only supportive staffing agency. 

Position Summary: As a vital member of our collaborative team, this role provides essential administrative and program support, bookkeeping support and service coordination for MIC. The ideal candidate will efficiently perform and coordinate day-to-day office operations, including meeting logistics, while maintaining accurate financial transactions and records management in support of the Business Manager. 

Reports to Business Manager. 

Pay Type:  
Full-time, 40 hours per week, $20.00 – $22.00 hourly DOE. Benefits include health reimbursement account (HRA), generous paid time off and holiday pay. This is a non-union position. 

Key Responsibilities 

Administrative & Program Support 

• Office Management: Serve as the first point of contact (answering phones/mail), andmaintain inventory of supplies.
• Records Management: Organize andmaintainsecure digital and hard-copy filing systems. 
• Communication: Assist Directors and Business Manager with program support, including the creation of newsletters and social media content.
• Scheduling: Coordinate calendars andassistwith meeting/program scheduling. 
• Service Coordination (HousecallPro): Manage the end-to-end customer workflow, including entering new customer data, scheduling service jobs, and processing payments upon completion.
• Meeting Coordination: Assist with the purchasing of food andsupplies, andmanage the physical setup for monthly staff meetings and assist with MIC events. 

Payroll Administration 

• Time Tracking: Collect and verify staff hours and time-tracking records.
• Data Entry: Process payroll entries accurately and on schedule.
• Benefit Tracking:Maintainrecords for HRA and PTO accruals/usage. 
• Confidentiality:Maintainsecure, compliant employee and payroll files. 

Transactional Bookkeeping 

• Recording Transactions: Perform daily entry of financial activities into QuickBooks.
• Accounts Receivable (AR): Prepare and record deposits; perform physical bank deposits.
• Accounts Payable (AP): Receive, verify, and process bills for payment.
• Note: This role focuses on daily transactional accuracy and serves asa vitalsupport to the Business Manager, who manages high-level reporting and tax compliance. 

Qualifications 

• Experience: 2+ years of bookkeeping experience, preferably within a non-profit environment.
• Technical Proficiency: Strong skills in QuickBooks Desktop, Microsoft 365 (specifically Excel), andHousecallPro (or similar CRM/scheduling software. 
• Payroll Knowledge:Demonstratedunderstanding of federal and state payroll requirements. 
• Education: Associate degree inAccountingor related field preferred. 

Core Competencies: Ability to multi-task with high decisiveness; excellent interpersonal and written communication skills; and the ability to handle sensitive, confidential data with absolute discretion. 

Physical Demands, Environmental Work Conditions, Equipment Physical demands include sitting, keyboarding, and mouse use for extended periods. Equipment use includes computer, monitor, keyboard, phone, 10 key adding machine and conference room equipment. 

Equal Opportunity Employer Missoula Interfaith Collaborative is an equal opportunity and fair chance employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, gender identity or criminal background. 

To apply Send cover letter and resume to: rosek@micmt.org